Please note: This service is no more available in 2018. I would suggest you use Google apps to create your professional domain email address.
If you are a blogger/webmaster or even an individual who holds a domain name, it’s a good idea to use a domain-specific email address for communication.
Too many technical jargons? Take a deep breath and focus on what I am about to explain.
Back in the day, I used Google apps for configuring domain specific email addresses, but now Google charges for it, and I had to shift to other services which are free.
Usually, when you buy a domain or a hosting, most of the domain registrar offers free email addresses, but I prefer to use a service which is easy to use and configure. Therefore, I would recommend using Outlook.com to configure your domain specific email addresses, as it’s free and offers excellent features.
In this tutorial, I’m using a domain bought from Bluehost. However, the same method can be applied to any domain registrar.
So, let’s get on with the tutorial, and if you feel lost at any point, leave a comment with your query.
Configuring Outlook.com for Domain-Specific Email Address
First, log into domains.live.com with your hotmail/outlook email address. If you have never created an Outlook ID, it’s a good time to get one, as you can use the same for managing Bing Webmaster tool for your domains. So once, you are logged into the domain manager of Outlook, add your domain name, and select the option which says, Set up Outlook.com for my domain.
Click on continue. On the next page, enter the captcha, confirm the details, and click on “I accept”.
Setting up Outlook Domain MX record for Ownership and Email routing
It has been rather simple up until here, right?
Well, there is a little part that is a tad bit technical. However, if you follow the instructions, it will be a walk in the park, I promise.
Let’s do it!
You need to add the MX record to verify domain ownership and let Outlook.com manage your domain emails. We also need to add a TXT record, to configure “sender ID configuration” which will ensure that our email from the domain email address does not land in the spam/junk folder of the receiver.
- Login to your Bluehost dashboard:
- Under Mail, click on MX records
On the DNS Zone editor page, next to MX record, click on More, and select Automatically Detect Configuration, and click on Change.
Now go back to the Outlook.com page, where MX records are available, which we need to add on Bluehost servers. Make sure you add details given for your domain on Outlook.com.
Update: Just a minor change, TTL should be 14400 instead of 3600, as Bluehost.com doesn’t allow a one hour TTL. Now, click on add record.
Adding TXT record for server trust:
As I mentioned above, you need to add a TXT record to ensure your email doesn’t land in the receiver’s spam folder. You need to add the following details under Bluehost Zone editor page.
Click on Add Record.
You are now all set with adding MX record and TXT record for your professional email address on Outlook.com.Now, there is just one setting that you need to ensure to receive emails, and that is deleting the default mail entry under A (Host) record:
Once that is done, it will take a few hours to propagate the details which we have added, so get some popcorn and watch your favorite TV show.
Adding new users to domain-specific Outlook emails
Once the MX record propagation is complete, all you need to do is create a professional email address for yourself and your team members. Head over to this link where you can see your domain listed. Click on the domain for which you want to create domain-specific email IDs.
Click on Member accounts > Add > and start creating member IDs. By default, Outlook.com allows 50 free email addresses for your domain, but if you need more, you can use this link to contact support and ask for more email addresses.
Do you know what the best part is?
It’s free 🙂
When you are creating new email ID’s, in the Account name add “admin” “your name”. you don’t need to add @domain.com. So, once you have created all the ID’s and passwords, ask your users to log in to http://mail.live.com/ and start using their professional email addresses.
There are a few other things you could do from the page above, like brand your email dashboard, and also use something like mail.domain.com to access emails.
For now, the tutorial above will ensure your professional email address is set up without any cost. If you still have any query, feel free to ask in the comments.